Contract Acquisition Management

As a part of its contract acquisition management offering, KAA Federal gathers requirements from Federal government teams and passes them on to relevant federal government vendors who evaluate and finalize the proposals. We partner with them during every stage of contract acquisition, from pre-solicitation to closing out the contract. With a detail-oriented team that has a proven record of delivering cost-effective and efficient solutions, we administer the processes by which the federal agencies contract for services to support their core missions.

Capabilities

Acquisition Pre- & Post- award and contract management

We facilitate contract acquisition which begins at the point when the federal agency’s needs are established through acquisition planning and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and the technical and management functions directly related to the process of fulfilling agency needs by contract.

End-to-end Procurement Reviews

Committed to continuous improvement, we conduct reviews that provide an honest appraisal of the sourcing process, the implementation of the contract and the delivery of the services, and the outcomes achieved by the contract. These reviews often serve as a checkpoint for the goals of a government agency and help assess whether the contract offered value for money, and determine the need for ongoing service.

Contract Close out Support

A Contract Closeout is said to have been made when a contract has met all the terms of a contract and all administrative actions have been completed, all disputes settled, and final payment has been made. Our associates use their knowledge and experience in the federal acquisition arena to quickly navigate through the hurdles, loopholes, and inherent delays associated with the contract closeout process.

Policy Writing

We understand that only with policies in place, everyone in the system can have a common understanding. One can refer to the same framework for decision making and the framework would remain in place even if personnel change. We provide clear and unambiguous policy writing services that reduce the potential for conflict or misunderstanding.

Internal Controls

We see to it that all the internal control objectives are met. For instance, we ensure that the performance under a contract meets the terms, conditions, and specifications of the contract. We also ensure that contracts are properly awarded with minimum to zero collusion during the bidding, awarding, drafting, payment, or execution of the contract, amongst other things.

Frequently Asked Questions

What is procurement and acquisitions management?

A program that prepares individuals to manage and/or administer the processes by which a Government agency contracts for goods and services to support its operations.

What should a contract management plan include?

A best practice CMP clearly specifies the goods and/or services being purchased and also includes:

  • Roles and responsibilities.
  • Contact information for key roles.
  • How performance will be monitored.
  • Critical delivery dates.
  • Details that were agreed upon during negotiation.
  • Risks and issues that need to be managed.
Why is contract management so important?

A tangible contract management function assists in managing obligations in an effective manner; this saves the two parties significant time and effort and provides benefits in terms of effective strategies and procedures. Contracts dictate every aspect that is key to strategy and relationship.

How is contract closeout performed?

A Contract Closeout occurs when a contract has met all the terms of a contract and all administrative actions have been completed, all disputes settled, and final payment has been made.

What is contract administration?

Contract administration involves the planning, negotiation, execution, and performance of any contract with respective vendors. The preparation and implementation of contracts has great potential for aligning mutually agreeable contracts that lead to positive outcomes